• Organising devices for your event

  To use LiveHeats for live scoring at an event, we recommend the following devices: 1 x laptop for Director 1 x tablet or phone per Judge 1 x mobile wifi hotspot device per contest area The below provides some recommendations and examples to consider purchasing. If your club or association is on a tight budget, you might consider [running everything from a single device like a laptop](https://liveheats.crisp.help/en/article/using-liveheats-at-an-event-with-a-single-device-in-tabulator-modFew readers

• Logging in as a director

  The director profile is the login you’ll use to create and manage events, series, and view the Head judge page during events. It is the login you used when first signing up to LiveHeats and creating your organisation account, or one that was added by another Director in your organisation. How to log in as a Director: Open a web browser and type www.liveheats.com into the address bar (LiveHeats works best on Google Chrome or Mozilla Firefox browsers). ClFew readers

• Creating an event

  Once logged in as a Director, you will arrive on the My events page. From here, you can create and manage events. LiveHeats offers three ways to create events. Click on the relevant method to view the instructions for each: Start from scratch: allows you to build your event details and add or create divisions from scratch - best for a start of a new season or year (supports using LiveHeats for accepting athlete registrations) [Copy from existing event:](#1-copyFew readers

• Accepting athlete registrations for your event

  While you can import or add entries to your event manually, the easiest way to start is to use Liveheats’ integrated registration features. Best of all, event creation, setup and registration are FREE. You only use an event credit when you are ready to unlock additional competition tools like heat draws and live scoring. The benefits of using Liveheats for registration: Reduces your workload - Entries appear directly in their division, ready to convert to a draw. There is no need to imFew readers

• Manually adding teams to a division

  If you're looking to add multiple teams to a division, consider using our registration features or importing your entry list. To add teams manually, even using Liveheats for registration to add latecomers, wildcards, etc. We recommend using the "Add team" feature as described below: How to manually add teams tFew readers

• Manually adding athletes to a division

  If you use Liveheats registration feature, athletes will automatically appear in the seed list (entry list) once they have registered, so you do not have to add them. If you're using another registration method, you can add names manually to each division as described below, or you can import your athlete list into the event by uploading a CSV file. You can also use the "Add athlete" or "Add team" feature even if ySome readers

• Importing your athlete list

  If you don't use Liveheats for athlete registration, you can quickly import your whole event's athlete list into your Liveheats event by uploading a spreadsheet (CSV, XLS, XLSX). If you'd prefer to import individual lists/files into each division individually, head over to this article for importing athletes into a division's seed list. How to format your spreadsheet file for import **Minimum reqSome readers

• Setting jersey colours or allocating bib numbers

  You can set or edit the jersey colours at any time, or allocate bib numbers once your athletes are in the seed list. How to set or edit jersey colours and order for your event (if your sport identifies athlete by colour (e.g. surfing, cross)) Go to the Event settings > Advanced You'll see a field to add, edit, or remove jersey colours. The supported colours will appear as you type, or you can select them from the dropdown. Add your colours into the appropriate order Click **Few readers

• Customising the event settings for your event

  The event settings allow you to make tweaks to better suit your event. The below describes some common event settings you might like to customise for your event. To get to the Event settings, from your Event dashboard, just go to your side navigation. Customising your judging settings Go to the  Event settings by clicking on the side navigation. Scroll to the bottom of the page and click to expand the judging settings options. Here's some important judging settings you may lFew readers

• Changing the template for a division

  Each division in your event will be set to a template. Templates provide a pre defined settings for scoring and draw formats. Examples may include individual or team formats in a racing sport, or olympic versus standard judging format in a judged sport. This article explains how to change the template for a division. How to change the template for a division Tap the tag next to the division name ![](https://storage.crisp.chat/users/helpdesk/website/-/4/8/7/1/48714ddcbf925400/image_1y9Some readers

• Drawing heats and customising the draw

  When you have all the athletes in the seed list, you are ready to generate and customise the draw. How to draw heats Go to the Event dashboard, and click the  Draw heats button Note: this will close registration and build a draw for all divisions. You can also draw heats for a specific division by clicking into that division from the  Event dashboard ![](https://storage.crFew readers

• Organising the schedule / running order

  Once the draw is created, your next step is to order the heats or runs into order on your schedule. You can also edit the schedule at any time during the competition. Follow the steps below to set up or edit your schedule. How to organise the event schedule When on the Event dashboard, click **Schedule **from the menu on the left On the schedule you can now use your mouse, or finger to drag and drop the heats into order. The system will provide scheduled start times for eSome readers

• Publishing your draw and schedule to athletes and spectators

  Once you've set up the draw and schedule, you can now publish this to your athletes and spectators, so they can view it on the web. Note: Publishing your schedule is optional, see here for how to hide the schedule from the public. How to publish the draw and schedule Navigate to the Event dashboard On the top left you'll see the Event status. On mobile this is found insiFew readers

• Managing the status of your event

  Each event on Liveheats has a status. The status will update automatically at certain stages, for example it will change to Live when the first heat or run is started. It can also be changed at any time by an event director. Event status definitions The event statuses and their explanations are provided below: Event status Explanation | Scheduled | Event is upcoming in the future, but not yet open for registration. Note: You can set your event to automatically opeSome readers

• Renaming a round in the draw

  Once you've generated the draw, LiveHeats will give each round a default name (e.g. Semi final or Final). You can rename any round in your draw except for the final, for example, renaming the Semi final to Qualification. This article describes how. How to rename a round in the draw From the  Event dashboard go to the relevant division and the  Draw tab Click the three dots icon next to the round you'd like to rename and click  Round settings ![](https://storage.crisp.chFew readers

• Deleting a round from the draw

  In some cased you might need to delete a round in your draw. You can delete any round before it has been started, and the below describes how. How to delete a round from the draw From the  Event dashboard go to the relevant division and the  Draw tab Click the three dots icon next to the round you'd like to delete Click  Delete round and then confirm in the dialogue This will delete the round from your draw. If you need to restore it, use the  Redraw button ![]Few readers

• Running a test or practice event

  Before your first Liveheats event, you might like to run a test to practice or demonstrate the platform. We'd be happy to help you set this up. Below sets out how to access a free test event and some pointers to running your testing. How to access a free trial event credit for a testing event: You can request for a free test event to be added to your account, by filling this form. We'll create the test event for you and notFew readers

• Rescheduling or cancelling an event

  We understand that in action sports, plans can change due to weather, scheduling conflicts, or other external factors. Our flexible credit model is designed to provide you with zero risk planning during your registration phase. What happens to my credit if the event is cancelled? Liveheats event set up, and registration features are free; a credit is only considered "used" when you manually activate it to unlock our live event tools via the Activation Bar. ![](https://storage.crisp.cSome readers