Articles on: Setting up your event

Importing your athlete list

If you don't use Liveheats for athlete registration, you can quickly import your whole event's athlete list into your Liveheats event by uploading a spreadsheet (CSV, XLS, XLSX).


If you'd prefer to import individual lists/files into each division individually, head over to this article for importing athletes into a division's seed list.


How to format your spreadsheet file for import


  1. Minimum required information


At a minimum, your spread file must include the following fields:


  • Name: You can include this as a single "Name" column or use two separate columns: "First Name" and "Last Name."
  • Division: The spelling of the Division in your CSV file must exactly match the Division names in your Liveheats event.


Copy our simple import template spreadsheet here, which includes minimum required fields


  1. Optional Information


You can also include these optional fields in your CSV upload:


  • Email (recommended): this links the entry to the athlete or parent's Liveheats account, so they can get a personalized event experience
  • Seed: You can always add seed numbers within LiveHeats later.
  • DOB: (Date of Birth) Use the format "yyyy-mm-dd" (e.g., 1995-07-04). See here for how to change the date format in Excel.
  • **Nationality: **
  • Team: (If included, the team name will be displayed beneath the athlete's name to the public.)
  • Bib: (Athlete's Bib number identifier, typically used for snow events.)
  • Email


You can arrange these fields in any order within your CSV file. You can also include only the required fields or all of them, depending on your needs.



Copy our advanced import template spreadsheet here, which includes all optional fields. You can delete any columns that are not relevant to your athlete data.


How to use the import athletes feature


  1. Go to the Event Dashboard.
  2. Before drawing heats, locate the three dots menu in the top right corner of your Divisions section
  3. Open the menu and select Import entries to open the import wizard.


  1. Click Select file and choose the spreadsheet you prepared.
  2. Select the header row of your spreadsheet and click Next.
  3. Match the columns from your spreadsheet to the corresponding fields in Liveheats by selecting the correct options from each dropdown list. Some matches may be automatically suggested.

  1. Click Next.
  2. Review the data that will be imported carefully.
  3. Click Confirm.
  4. A final confirmation message will be displayed. Review it and click Import entries to complete the process.

Updated on: 03/07/2026

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