Adding a Terms and Conditions document to event or membership registration
Your terms protect you and set expectations before anyone pays. On Liveheats, terms and conditions are a registration document with the type Requires acceptance: registrants tick a checkbox to accept them before they can continue.
To add or change your terms, follow the steps for your registration type:
Accept or sign?
Requires acceptance | Document to sign via DocuSeal | |
|---|---|---|
What registrants do | Tick a checkbox | Fill in fields and sign |
Setup | Upload a PDF | DocuSeal Pro account connected to Liveheats |
Record kept | Registration can't be completed without accepting | Signed copy emailed to the registrant, viewable by you |
Best for | Terms and conditions, code of conduct | Waivers and releases your organisation needs signed |
To collect signatures, see Collecting signed documents with DocuSeal. |
What to include in your terms
Common inclusions:
- Release of liability
- Permission to use photos and video
- What happens if the event is cancelled or postponed
- Standards of conduct
- Payment and refund terms
Note: Your document doesn't require a field for a name, date, or signature. When a Requires acceptance document is added, participants (or if under 18, their parents) are required to check a checkbox to complete event or membership registration. The checkbox reads: "I have read and accept the [Document name], and where the athlete is under 18, I accept as their parent or legal guardian." as shown below.
Common questions
- Can I have more than one document to accept? Yes. Each Requires acceptance document gets its own checkbox, and registrants must tick all of them to continue.
- How do I know a registrant accepted? Registration can't be completed without ticking every Requires acceptance checkbox, so every completed entry or membership has accepted.
- Can registrants physically sign my terms? Not with a Requires acceptance document. Use DocuSeal if you need a signature.
Updated on: 16/10/2026