Nominate a third party to pay your entries

Liveheats lets you save your entries partway through a registration and come back later. It also lets someone else, for example a club treasurer/finance admin or a sponsor, complete payment of entries on your behalf.

How to save and resume a registration

1. While registering athletes, save and exit at any point. Nothing is lost, your entries will be exactly as you left them.

2. To resume, go back to the event. Your saved entries will be waiting.

How to hand off payment to someone else

1. Once your entries are saved and valid, go to the Your details page and click 'Invite to pay'.

2. Enter the payer's email, leave a note for them if you want and invite them. Once you've invited them, they will receive an email with a link that will take them straight to the stripe payment page for your draft entries.

Once you have invited a payer, the payment link that has been sent to them via email is also available for you to copy and share via another medium of your choice. You can also invite another person to pay.

3. Once you have nominated your payer, they will receive an email that contains all the details of the entries and a link that takes them straight to payment - see below for an example email.

4. Your nominated payer can then follow the link and pay for your entries.

What happens if a draft is edited while someone else is paying?
If you invite someone to pay for your draft and then go back to make changes while they're in the middle of paying:

1. You'll see a message warning that continuing will stop the invited payer from being able to complete payment.
2. Choose one of two options:

• Go back - takes you to the event page and lets the invited payer continue and complete payment.
• Make changes anyway - cancels the payer's in-progress payment and lets you edit the draft.

If you choose to make changes, once you're done editing you'll need to invite the payer again. This lets them know the draft has been updated and they can go ahead and pay.

A few other things to know:

• If you have your own payment window open and the invited payer pays first, your payment attempt will be cancelled automatically, no action needed on your end.
• Only one payment attempt can be active at a time. If a second invited payer tries to pay while someone else's payment is already in progress, they'll need to wait until that window closes (this happens automatically after 30 minutes of inactivity).

Common questions

What does the payer see?
Just the amount due, and number of entries. They land on a payment page after opening the link, not the individual entries or athlete details.

Is the amount fixed at the time I share it?
No. It's worked out fresh when the payer opens the link, so it reflects current pricing, including any early bird pricing still running.

What if an entry becomes invalid after I've shared the link?
The payer won't be able to complete payment. They'll see an explanation, and you'll need to fix the entry and save it - no need to share a new payment link.

Can anyone else access the payment page?
No. Only someone with the link can reach it, there's no general login or search.

What happens once it's paid?
In non-waitlisted events, conformation is immediate - same as when you paid yourself. In a waitlisted event, the director will still have to confirm your entry.

A payer gets to the payment page but it says something like "You're all done here" instead of asking for payment - what happened?
This means the payment window had already expired by the time you got there, usually because the draft was edited after you were invited to pay. Ask the draft creator to invite you again, and you'll be able to pay as normal.

Updated on: 14/09/2026