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> Use this file to discover available pages before exploring further.
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# Import athletes to a division's seed list

You can import athletes or teams into one division’s seed list by uploading a spreadsheet. To import all divisions in an event at once, see [Importing your athlete list](https://help.liveheats.com/en/article/importing-your-athlete-list-1hqvbgi/) or  [Importing your teams list](https://help.liveheats.com/en/article/importing-your-athlete-or-teams-list-keh8ag/) for team events.

**Must knows**
* **Name is the only required column.** You’re importing into one division, so you don’t need a Division column.
* **Team divisions need a team column.** Team divisions are available for Surfing and Surf Life Saving only.
* **Add an Email column to link entries to accounts.** Each athlete is linked to that user, who can then follow and manage their entries.
* **Use a parent or guardian’s email for athletes under 13.** Athletes under 13 can’t hold their own Liveheats account.
* **You’re responsible for the data you import.** Make sure you’ve collected athlete details with consent, including a parent or guardian’s consent for athletes under 13.
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# How to format your spreadsheet for import

#### Individual divisions
| Field | What to include |
| ---- | ---- |
| Name | One “Name” column, or separate “First Name” and “Last Name” columns |

#### Team divisions (Surfing and Surf Life Saving only)
| Field | What to include |
| ---- | ---- |
| Name | One “Name” column, or separate “First Name” and “Last Name” columns |
| Tag team name (Surfing) | The name of the tag team |
| Team (Surf Life Saving) | The name of the relay team |

#### Optional columns
You can also include these, in any order:
| Field | What to include |
| ---- | ---- |
| Email (recommended) | The athlete’s email, or a parent or guardian’s email for athletes under 13. Links the entry to their Liveheats account. |
| DOB | Date of birth in yyyy-mm-dd format (e.g. 1995-07-04). [How to change the date format in Excel](https://www.extendoffice.com/documents/excel/3289-excel-convert-date-to-yyyy-mm-dd-format.html) |
| Seed | Seed number. You can also add seeds in Liveheats later |
| Nationality | The athlete’s nationality |
| Team (Club for Surf Life Saving) | Shown under the athlete’s name on public pages. [More about the Team field](https://help.liveheats.com/en/article/displaying-additional-information-with-each-athlete-on-an-event-by-using-the-team-field-1sswzem/) |
| Bib | The athlete’s bib number. You can also add bibs in Liveheats later |
| Custom fields | Any [custom fields](https://help.liveheats.com/en/article/creating-custom-fields-10xsble/) you have active |

| *Click* [here](https://docs.google.com/spreadsheets/d/1hQF8ucN6xcbCDCEq5TL8BHXWsHaRBiH8ZequbiT6doU/copy) *to copy a template file with optional fields. You can delete any columns that are not relevant to your seed list.*

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# How to use the import athletes feature

To import athletes to a division's seed list:

1. Go to the division, then **Seed list**.
2. Select **Import athletes** (or **Import teams** for a team division) to open the import wizard.
3. Click **Select file** and choose the spreadsheet you prepared.
4. Select your spreadsheet’s **header row**, then select **Next**.
5. Match each column in your spreadsheet to its Liveheats field using the dropdowns. Some may be matched for you.
*Surf Life Saving organisations: match your club column to* ***Club**. Everyone else selects* ***Team**.*
![](https://storage.crisp.chat/users/helpdesk/website/-/4/8/7/1/48714ddcbf925400/image_1gfv1ea.png)
6. Select **Next**, then review the data carefully.
7. Select **Confirm**, review the final message, then select **Import entries**.

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# Common questions

###### Do athletes get notified when I include their email?
Yes. They get an email letting them know they can manage their profile on Liveheats. If they don’t have an account yet, they’re invited to set one up.

###### I imported an under 13 athlete with their own email. What now?
If the athlete tries to set up an account from the invite, they’ll get a link to send to their parent or guardian instead. You can also link their parent or guardian’s email. See [Linking a user to an athlete as a Director](https://help.liveheats.com/en/article/linking-a-user-to-an-athlete-as-a-director-via-import-or-manual-link-1en5dxm/).