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# Adding a Terms and Conditions document to event or membership registration

Your terms protect you and set expectations before anyone pays. On Liveheats, terms and conditions are a registration document with the type **Requires acceptance**: registrants tick a checkbox to accept them before they can continue.

To add or change your terms, follow the steps for your registration type:
* [Adding documents to event registration](https://help.liveheats.com/en/article/collect-signed-documents-during-event-registration-from-athletes-or-their-legal-guardian-95b29r/)
* [Adding documents to membership registration](https://help.liveheats.com/en/article/collect-signed-documents-during-membership-sign-up-from-athletes-or-their-legal-guardian-uslci5/)

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## Accept or sign?

|  | Requires acceptance | Document to sign via DocuSeal |
| ---- | ---- | ---- |
| What registrants do | Tick a checkbox | Fill in fields and sign |
| Setup | Upload a PDF | DocuSeal Pro account connected to Liveheats |
| Record kept | Registration can't be completed without accepting  | Signed copy emailed to the registrant, viewable by you |
| Best for | Terms and conditions, code of conduct | Waivers and releases your organisation needs signed |
To collect signatures, see [Collecting signed documents with DocuSeal](https://help.liveheats.com/en/article/how-to-activate-e-signatures-1go51y9/).
---

## What to include in your terms

**Common inclusions:**
* Release of liability
* Permission to use photos and video
* What happens if the event is cancelled or postponed
* Standards of conduct
* Payment and refund terms

Note: Your document doesn't require a field for a name, date, or signature. When a Requires acceptance document is added, participants (or if under 18, their parents) are required to check a checkbox to complete event or membership registration. The checkbox reads: *"I have read and accept the \[Document name], and where the athlete is under 18, I accept as their parent or legal guardian." as shown below.*
![](https://storage.crisp.chat/users/helpdesk/website/-/4/8/7/1/48714ddcbf925400/screenshot-2026-10-16-at-20372_1nbvbsz.png)

||| This is general guidance, not legal advice. Liveheats doesn't take responsibility for the contents of your documents or the consequences of using them. Check with a lawyer licensed in your country.

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## Common questions
* **Can I have more than one document to accept?** Yes. Each Requires acceptance document gets its own checkbox, and registrants must tick all of them to continue.
* **How do I know a registrant accepted?** Registration can't be completed without ticking every Requires acceptance checkbox, so every completed entry or membership has accepted.
* **Can registrants physically sign my terms?** Not with a Requires acceptance document. Use [DocuSeal](https://help.liveheats.com/en/article/how-to-activate-e-signatures-1go51y9/) if you need a signature.